Admin Users

Overview

The Admin Users management system allows you to view, create, and manage administrator accounts across different administrative roles in the organization. The system provides multiple views to filter admins by their assigned roles, making it easy to manage specific groups of administrators.

Admin User Views

The system provides several filtered views of admin users:

All Admins - Complete list of all administrator accounts
HQ Administrators - Headquarters administrative staff
Campus Administrators - Campus-level administrators

Viewing Admin Users

Navigate to Backend → Admins and select the appropriate view. Each view displays administrators filtered by their specific role assignments.

Table Columns

The table displays the following information:

First Name - Administrator's first name
Last Name - Administrator's last name
Email - Administrator's email address (lowercase)
User Type - Type of user account (Student, Instructor, Management, Admin, Alumni)
Active Role - Currently active administrative role
Total Roles - Number of role assignments
Campus Roles - Number of campus-specific role assignments
Status - Account status (Active/Inactive)
Last Login - Date of last login (or "Never" if not logged in)
Actions - Available actions menu

Searching Admin Users

Use the search bar at the top of the table to find specific administrators. The search works across:

First name
Last name
Email address

Simply type in the search box and the table will filter results in real-time.

Filtering Options

Click the Filter button to access advanced filtering options. Available filters vary by view:

All Admins View

User Type - Filter by Student, Instructor, Management, Admin, or Alumni
Active Role - Filter by specific role (HQ Admin, Campus Admin)
Active Users Only - Show only active user accounts
Has Role Assignments - Show only users with assigned roles

Campus Admins

Campus - Filter by specific campus
Assigned By - Filter by who assigned the role
Active Users Only - Show only active users
No End Date - Show assignments without expiration dates

HQ Admins

Active Users Only - Show only active users
No End Date - Show assignments without expiration dates

Available Actions

Create Admin

Click the Create Admin button to add a new administrator account. You'll be prompted to enter:

User information
Initial role assignment
Access permissions

Assign Role

Click the Assign Role button to assign administrative roles to existing users. This allows you to:

Select an existing user
Choose the role to assign
Set role scope (if applicable)
Define assignment duration

View Admin Details

Click the Actions menu (three dots) next to any admin and select View to see:

Complete user profile
All role assignments
Assignment history
Login activity

Manage Roles

From the Actions menu, you can:

Assign additional roles - Add more roles to a user
Edit existing assignments - Modify role details or scope
Revoke assignments - Remove specific role assignments

Sorting

Click on any column header to sort the table by that column. Click again to reverse the sort order. Sortable columns include:

First Name
Last Name
Email
User Type
Active Role
Status
Last Login

Pagination

Navigate through multiple pages using the pagination controls at the bottom of the table:

First Page - Jump to the first page
Previous - Go to previous page
Next - Go to next page
Last Page - Jump to the last page
Page Info - Shows current page and total pages
Items per page - Adjust how many records display per page

The total count of admin users for the current view is shown in the table header.

Permissions & Access

Access to the Admin Users management system requires:

Administrative privileges
Appropriate role-based permissions
Organization membership

Different admin roles may have varying levels of access to create, edit, or revoke assignments. Contact your system administrator if you need additional permissions.

Common Workflows

Adding a New Administrator

Click Create Admin button
Enter user information (name, email)
Select user type
Assign initial role
Set scope (if required)
Confirm creation

Assigning Additional Roles

Use search to find the user
Click Actions menu → Manage Roles
Select additional role to assign
Configure role scope
Set assignment duration (optional)
Save assignment

Finding Admins by Campus

Navigate to Campus Administrators view
Click Filter button
Select campus from dropdown
Apply filter
View campus-specific admins

Reviewing Inactive Admins

Select any admin view (e.g., All Admins)
Click Filter button
Toggle OFF "Active Users Only"
Apply filter
Review inactive accounts
Take appropriate action (reactivate or remove)

Search for specific admin
View Last Login column
For detailed history, click Actions → View
Review login activity section

Tips

Use the appropriate view (HQ Admins, Campus Admins) to focus on specific admin groups
Regular review of "Never" logged in accounts helps identify unused permissions
The Total Roles and Campus Roles columns help identify users with multiple assignments
Filter tags appear above the table showing active filters - click X to remove individual filters
Use "Create Admin" for new users, "Assign Role" for adding roles to existing users

Admin Users

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