Schedule

Overview

The Schedule section allows Campus Admins and HQ Admins to view the schedules that have been set up for the school year. All schedules are created by the Training Center Division before the start of the school year.

Schedule Types

Understanding Schedules

How Schedules Work

• Schedules are determined by the Training Center Division before the school year begins
• Schedules are organized by campus - each campus has its own schedule
• A particular schedule runs throughout the entire school year
• Schedules are NOT by instructor, course, or exam type - they are by campus

Classes and Courses

A class is an instance of a course. When a campus has a scheduled class:

Physical (Onsite) Classes:

• Start on the scheduled day (may be in the evening)
• May span 2-3 days depending on the campus
• Attendance is uploaded by the Campus Admin (SSAdmin)

Online Classes:

• Start at 12:00 AM on the scheduled day
• End exactly one week after the start time
• Students mark their own attendance online

Class Session Counts

Exam Availability

Exams are available throughout the time the class is open online:

• Attendance Requirement: Students must have attendance for at least 11 sessions (onsite or online) before they can take exams
• Exam Format: Both onsite and online students take exams online
• Availability: Exams are accessible 24/7 during the class period

Orientation Schedules

Onboarding sessions for new students:

• Welcome and introduction sessions
• Program overview presentations
• Campus-specific orientations
• Attendance tracking for new intake

Schedule Components

Each schedule includes:

• Date and Time - When the class or exam period begins
• Campus - Which campus the schedule applies to
• Level - Level 1 or Level 2
• Status - Upcoming, In Progress, Completed

Common Workflows

How do I view class schedules for my campus?

1. Navigate to Schedule > Class Schedules
2. Your campus is automatically filtered (for Campus Admins)
3. View the list of all class schedules for your campus
4. Use date filters to narrow down to specific periods

How do I view exam schedules for my campus?

1. Navigate to Schedule > Exam Schedules
2. Your campus schedules are displayed by default
3. View exam periods and their availability status
4. Check which exams are currently open for students

How do I view orientation schedules?

1. Navigate to Schedule > Orientation Schedules
2. View upcoming orientation sessions for new students
3. Check dates, times, and campus locations
4. Review which intake groups are scheduled for orientation

How do I check upcoming classes for a specific period?

1. Go to Schedule > Class Schedules
2. Use the date range filter to select your desired period
3. Options include: This Week, This Month, or custom date range
4. Review all classes scheduled within that period

How do I filter schedules by level?

1. Open any schedule view (Class, Exam, or Orientation)
2. Locate the Level filter option
3. Select Level 1 or Level 2 as needed
4. The schedule list updates to show only the selected level

How do I export schedule data?

1. Navigate to the schedule view you want to export
2. Apply any filters (date range, level, etc.) as needed
3. Click the Export button
4. Choose your preferred format (CSV or Excel)
5. The file downloads with the filtered schedule data

How do I check which classes are currently open?

1. Go to Schedule > Class Schedules
2. Look for the Status column or filter
3. Filter by In Progress status
4. These are classes where students can currently attend and access materials

How do I see the schedule for a specific course?

1. Navigate to Schedule > Class Schedules
2. Use the search or filter by Course name
3. View all scheduled instances of that course
4. Check dates, campus locations, and status for each instance

Access Permissions

Related Sections

• Academic - Classes - Class management details
• Assessment - Exams - Exam management