User Lists
Overview of all user list types in R.Apps SSAdmin
Overview
User Lists provide organized views of students based on their status, level, and progress in the academic program. Each list serves a specific administrative purpose and contains students matching particular criteria.
Available Lists
Existing Students
Currently enrolled, active students
New Intake
Recently admitted students
L1 Applications
Level 1 application submissions
L2 Applications
Level 2 application submissions
Makeup Students
Students with makeup requirements
Carryover Students
Students with carryover courses
Kainos Students
Kainos program students
Fast Track Students
Accelerated program students
Alumni
Students who graduated both levels
Certificate Holders
Students who completed Level 1
Withdrawn
Students who withdrew from the program
Deferred
Students who deferred their studies
All Users
Complete user database (HQ Admin)
Common List Features
All user lists share these common features:
Table Layout
Each list displays students in a table format with:
- S/N - Serial number for reference
- Student Name - Full name with profile link
- Student ID - Unique identifier
- Campus - Enrolled campus location
- Level - Current academic level (1 or 2)
- Status - Current enrollment status
- Actions - View, edit, and other operations
Search Functionality
Search across the list by:
- Student name (first or last)
- Student ID
- Email address
Filtering Options
Common filters available:
- Campus - Filter by campus location
- Level - Filter by Level 1 or Level 2
- Intake - Filter by intake period (October, January, April)
- Session - Filter by academic session
- Status - Filter by specific status
Sorting
Sort tables by clicking column headers:
- Name (alphabetical)
- Date (chronological)
- Status (grouped)
Pagination
Navigate through large lists using:
- Previous/Next buttons
- Page number selection
- Items per page selector (10, 25, 50, 100)
Export
Export filtered or full lists:
- CSV format for spreadsheets
- Excel format for detailed analysis
List Comparison
| List | Primary Use | Key Filter | Access |
|---|---|---|---|
| Existing | Daily operations | Active students | All Admins |
| New Intake | Onboarding | Recent admissions | All Admins |
| L1 Applications | Bulk uploads/tracking | New applicants | All Admins |
| L2 Applications | Level advancement | Level 1 complete | All Admins |
| Makeup | Academic remediation | Outstanding work | All Admins |
| Carryover | Course completion | Carryover courses | All Admins |
| Kainos | Kainos operations | Kainos program | All Admins |
| Fast Track | Accelerated students | Fast track program | All Admins |
| Alumni | Alumni relations | Graduated both levels | All Admins |
| Certificate Holders | Level 1 completers | Level 1 complete | All Admins |
| Withdrawn | Records | Withdrawn status | All Admins |
| Deferred | Follow-up | Deferred status | All Admins |
| All Users | System admin | All records | HQ Admin |
Quick Reference
Which list should I use?
| If you need to... | Use this list |
|---|---|
| Daily student management | Existing Students |
| Onboard new students | New Intake |
| Upload new students (bulk) | L1 Applications |
| Process level advancement | L2 Applications |
| Track incomplete requirements | Makeup Students |
| Track carryover courses | Carryover Students |
| Manage Kainos program | Kainos Students |
| Manage accelerated students | Fast Track Students |
| Access graduate records | Alumni |
| Access Level 1 completers | Certificate Holders |
| View withdrawn students | Withdrawn |
| Follow up with paused students | Deferred |
| See all users (system-wide) | All Users (HQ Admin only) |
Common Questions
Q: Which list should I use for day-to-day work? A: Use "Existing Students" for most daily operations.
Q: How do I find a student who might have withdrawn? A: Check the "Withdrawn" list or use "All Users" if you're an HQ Admin.
Q: Can I see students across all statuses at once? A: Only HQ Admins can access "All Users" which shows everyone.
Q: What's the difference between Alumni and Certificate Holders? A: Alumni have completed both Level 1 and Level 2. Certificate Holders have completed only Level 1 and are cleared for Level 2.
Q: How are students added to the system? A: Campus Admins upload students to SSAdmin after confirming their initial deposit has been made. Students can be added individually or via bulk upload.
The list a student appears in depends on their current status. Students move between lists as their status changes.
For detailed workflows on managing students (updating profiles, processing clearance, assigning makeup/carryover, etc.), see the User Management Common Workflows.