Alumni
View students who have graduated both Level 1 and Level 2
Overview
The Alumni page displays students who have successfully completed both Level 1 and Level 2 of the program. These are full program completers who have graduated and are no longer active students.
Who Are Alumni?
Alumni are students who have:
- Completed all Level 1 requirements
- Completed all Level 2 requirements
- Received full graduation clearance
- Graduated from the program
Alumni have completed the full two-level program. Students who have only completed Level 1 are classified as Certificate Holders, not Alumni.
Viewing the Table
Navigate to Users > Alumni from the sidebar to access this list.
The table displays:
- All graduated students (both levels complete)
- Students across all campuses (filtered by your access level)
- Historical records of program completers
Table Columns
| Column | Description |
|---|---|
| S/N | Serial number |
| Name | Alumni name (clickable to view profile) |
| Student ID | Student identifier |
| Contact email | |
| Campus | Graduation campus |
| Graduation Date | Date of graduation |
| Intake | Original intake period (October, January, April) |
| Actions | View profile |
Searching
Search for specific alumni using:
Search by:
- Name (first or last)
- Student ID
- Email address
Search Tips:
- Partial matches work
- Search is not case-sensitive
- Clear search to see all results
Filtering
Available Filters
Campus Filter:
- Filter by specific campus
- HQ Admins see all campuses
- Campus Admins see only their campus
Graduation Year Filter:
- Filter by year of graduation
- Useful for cohort-based reporting
Intake Filter:
- October intake
- January intake
- April intake
Applying Filters
- Click on filter dropdown
- Select desired value
- Table updates automatically
- Combine filters for precise results
Actions
View Alumni Profile
- Click on alumni name in the table
- Or click view icon in Actions column
- View complete academic history
Profile includes:
- Personal information
- Complete academic records
- Level 1 completion details
- Level 2 completion details
- Graduation information
Export Alumni List
- Click "Export" button
- Select format (CSV or Excel)
- Download includes filtered results
Sorting
Click column headers to sort:
- Name - Alphabetical (A-Z or Z-A)
- Campus - Alphabetical by campus name
- Graduation Date - Chronological order
- Intake - By intake period
Click header again to reverse sort order.
Pagination
Standard pagination controls:
- Previous/Next buttons
- Page number selection
- Items per page (10, 25, 50, 100)
Permissions/Access
| Action | HQ Admin | Campus Admin |
|---|---|---|
| View All Alumni | Yes | Campus Only |
| Export Data | Yes | Yes |
Alumni vs Certificate Holders
| Aspect | Alumni | Certificate Holders |
|---|---|---|
| Level 1 | Completed | Completed |
| Level 2 | Completed | Not completed |
| Status | Full graduate | Cleared for Level 2 |
| Program | Complete | Partial |
Common Workflows
Finding Alumni Records
- Navigate to Alumni list
- Search by name or student ID
- Apply filters if needed
- Click to view full profile
Generating Alumni Reports
- Apply desired filters (campus, year, intake)
- Review filtered results
- Export list for reporting
- Use for outreach, statistics, or verification
Verifying Graduation Status
- Search for the person by name or ID
- View their profile
- Confirm graduation date and details
- Use for employment or reference verification
Alumni records are preserved permanently for historical reference, verification requests, and alumni relations purposes.
Related Topics
- Certificate Holders - Level 1 completers
- Existing Students - Current active students
- User Management - Overview of user management